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Managing Your Room Bookings
You can use the button below to manage your existing room bookings.
Study Rooms
Idea Exchange has three study rooms available to book free of charge at the Queen’s Square and Clemens Mill locations.
- A current teen or adult Idea Exchange membership is required to book the study rooms at Clemens Mills
- Study room reservations can be made up to seven days in advance
- Bookings are made on a first come, first served basis
- There is a limit of 3 hours per day of study room use. This applies whether it is an individual or a group.
- The room will only be held for 10 minutes past the reservation start time, at which point the entire reservation will be cancelled. Please let us know if you need to cancel the reservation.
- The study rooms are for quiet study and small group work only.
- Idea Exchange is not responsible for any items left in the study rooms.
All study room use is subject to the Room Booking Terms & Conditions and the Idea Exchange Code of Conduct.
Queen’s Square Study Room
The Queen's Square Glass Study Room can accommodate up to four (4) people.
The room contains the following equipment:
- Whiteboard
For more questions about the rooms or to reserve by phone call Queen's Square at 519-621-0460
Clemens Mill Study Rooms
Two rooms are available that can each accommodate up to five (5) people:
- Red Room
- Orange Room
Both rooms contain the following equipment:
- TV screen
- HDMI cable with cable adapters
- Whiteboard
For more questions about the rooms or to reserve by phone call Clemens Mill at 519-740-6294
Old Post Office Rooms
The Old Post Office location is a premium venue situated on the Grand River with spectacular views of the surrounding area. It is an architecturally stunning building housing a digital library. The Old Post Office has one meeting room available for paid rental and two audio visual rooms available for free use. All requests for Old Post Office room bookings and rentals must be made by phone or in person. Online bookings are not permitted at this time.
For more questions about the rooms or to reserve by phone call the Old Post Office at 226-533-2767
Audio Video Recording Rooms (2)
The Creative Studios, located on the lower level of the Old Post Office, provides access to two 10 x 5.5-foot soundproof AV rooms and audio and video recording equipment. A full list of available equipment and software is available here.
Please note: A teen, adult or non-Resident Old Post Office Idea Exchange membership and a signed waiver is required for recording room and equipment use. Room bookings will not be allowed if either of these requirements is not met.
Third Floor Classroom – Rental
The third-floor classroom is primarily for the provision of Idea Exchange programs to support the digital library. When not in use by Idea Exchange, paid rentals are available. Regular room rental fees apply.
- $30/hour +HST with whiteboard only; $50/hour +HST with whiteboard and equipment
- Equipment includes:
- 85" Smart TV
- Clickshare to share up to two computers to TV
- Wireless HD video extender for HDMI
- Capacity: 10 people
There is no charge for the use of an Idea Exchange Meeting Room when the purpose of the use is to provide an Idea Exchange program or service or to hold a meeting of City staff or City Councillors.